FREQUENTLY ASKED QUESTIONS

Submitting Online Forms and Information

Must I apply online?

Yes. Only online grant applications will be considered.

When are applications accepted?

Applications are accepted twice each year – once during the spring grant cycle and again during the fall grant cycle. Please check our website carefully for the submission dates and deadlines for these two grant cycles. Applications submitted outside the specified application submission windows will generally not be considered.

When are final decisions made for each grant cycle?

Final decisions regarding Invited Applications are made in mid-May and in early December. Please keep this in mind when deciding which grant cycle is best for your organization to submit a Pre-Application to the Foundation.


How many accounts should our organization have?

Each organization should have one account. We recommend that the individual within your organization who is primarily responsible for assembling, submitting, and responding to inquiries about submitted requests maintain an online account.


If staff or other changes occur, can we update our account information?

Absolutely. Contact Shanna Williams at swilliams@scharbauerfoundation.org for assistance updating account information, as well as transferring a grantee account from one email address to another.

How do I start a new Pre-application?

Simply click here to begin creating your account with your email address and a password.  After creating your online account, log-in and click on “Start a New Pre-application.” When you return to your account, you will arrive at the “My Application” page where you can view past submissions, continue a submission in progress, or begin a new Pre-application.

Can I begin an application and return and complete it later?

Yes, you can save your work and return later to review, correct, update, and submit your application.

What if I forget my password?

Click “Forgot Password” link on the account log-in page. You will receive an email with an automatically generated password. Be careful to copy only the password, not the punctuation at the end of the sentence.

Must I use the “download forms” in the Invited Application?

Yes. When completing the Invited Application, you will be asked to download Adobe Acrobat PDF forms to be completed, attached, and uploaded to your application. Where the form is provided, you must use the form rather than a self-designed Word or Excel document. Please let us know should you have any technical difficulties.

How will I know my submitted forms were received?

Once your forms are received by the Foundation, an email is automatically sent notifying you that your materials were received.

How do I submit a Progress or Final Report for a grant that has been received?

After logging into your online account, you should see a blue “Requirements” tab near the top of the screen. Once you have clicked on it, you can view submitted requirements, continue a requirement in progress, or begin any new requirements that have been assigned to your grant.

What do I do if I have questions or problems?

Contact Shanna D. Williams at swilliams@scharbauerfoundation.org or by calling her at (432) 683-2224.